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Privacy Policy

A legal disclaimer

Spearium Properties
Effective Date: 08 February 2026

1. Introduction

Spearium Properties (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to users of our website and clients engaging our property investment, property development and property management services across West Sussex, including Bognor Regis, Chichester, Worthing and Littlehampton.

2. Data Controller

Spearium Properties is the data controller responsible for your personal data.

Contact details:
Email: [Insert Email]
Address: [Insert Business Address]

If you have any questions about this policy or your data, please contact us using the details above.

3. What Personal Data We Collect

We may collect and process the following types of personal data:

Website Enquiries

  • Name

  • Email address

  • Telephone number

  • Information provided via contact forms

Property Owners / Landlords

  • Contact details

  • Property details

  • Financial information necessary for management services

  • Compliance documentation

Investors / Lenders

  • Name and contact details

  • Proof of identity (where required for AML compliance)

  • Financial information relevant to potential investment discussions

  • Correspondence and due diligence documentation

Technical Data

  • IP address

  • Browser type

  • Website usage data

  • Cookies (see separate Cookie Policy)

4. How We Use Your Data

We process personal data for the following purposes:

  • Responding to website enquiries

  • Providing property management services

  • Administering property investment or lending agreements

  • Complying with legal and regulatory obligations

  • Preventing fraud and money laundering

  • Improving our website and services

5. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Contractual necessity – where processing is required to perform a contract

  • Legitimate interests – to operate and improve our business

  • Legal obligation – compliance with tax, AML, and regulatory requirements

  • Consent – where you have opted in to marketing communications

6. Investor and AML Compliance

Where appropriate, we may request identification and financial documentation to comply with Anti-Money Laundering regulations.

Failure to provide required documentation may prevent us from proceeding with services or investment discussions.

7. Data Sharing

We may share your personal data with:

  • Solicitors

  • Mortgage brokers

  • Accountants

  • Contractors

  • Letting agents

  • Regulatory or government authorities (where legally required)

We do not sell personal data to third parties.

All third-party providers are required to process data securely and lawfully.

8. Data Storage and Security

We implement appropriate technical and organisational measures to protect personal data against:

  • Unauthorised access

  • Loss

  • Misuse

  • Alteration

Data is stored securely and only retained for as long as necessary to fulfil its purpose or comply with legal obligations.

9. Data Retention

We retain personal data:

  • For the duration of any contractual relationship

  • As required for tax or legal compliance

  • For up to 6 years following the end of a business relationship (where applicable)

Data that is no longer required will be securely deleted.

10. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure (where legally permissible)

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent (where processing is based on consent)

To exercise any of these rights, please contact us using the details above.

11. Cookies

Our website may use cookies to improve user experience and analyse website traffic. For more information, please refer to our Cookie Policy.

12. Marketing Communications

We will only send marketing communications where:

  • You have opted in

  • You have an existing business relationship with us

  • Or we are permitted to do so under applicable law

You may unsubscribe at any time.

13. Third-Party Websites

Our website may contain links to external websites. We are not responsible for their privacy practices or content.

14. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Updated versions will be published on this website with the revised effective date.

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